Looking to save time and money when legalising multiple documents for use abroad? You may be able to bundle your documents into one set and apply for a single apostille certificate. At Ace Apostille, we help individuals and businesses across the UK streamline their apostille legalisation with expert guidance on when and how bundling is the right option.

Let’s explore how a document set apostille works, when it’s suitable, and what you need to consider before choosing this cost-effective approach.

What Does ‘Bundling’ Documents for Apostille Mean?

Instead of applying for a separate apostille on each document, you can group several related documents into a single “set”. This method is commonly referred to as document bundling. A UK solicitor certifies the entire set with a cover sheet, and one apostille certificate is issued for the whole bundle.

This method can significantly reduce legalisation costs and speed up processing times, but it isn’t appropriate for every case.

When Is a Single Apostille for a Document Set Suitable?

Bundling is ideal for related documents belonging to the same individual or company. It’s a popular option for:

Academic and Employment Records

• Degree certificates and university transcripts
• School reports and reference letters
• Criminal record checks (DBS/ACRO) and employment contracts

Company Documents

• Articles of incorporation and shareholder agreements
• Financial statements and payroll records
• Company resolutions and powers of attorney

Important: Only documents belonging to one person or company can be bundled. If you have documents for multiple individuals or entities, you will need separate apostilles.

Where Bundling May Not Be Accepted

While bundling is efficient, some countries and authorities strictly require individual apostilles per document. This includes:

• UAE Embassy legalisation
• Qatar Embassy legalisation
• Some international employers, universities, or foreign ministries

Always check the legalisation requirements of the destination country before choosing to bundle.

How Is a Set of Documents Prepared for a Single Apostille?

At Ace Apostille, we follow a three-step legal process to ensure your bundled documents meet UK and international standards.

Step 1: Document Verification

A solicitor checks the documents to confirm their authenticity. For original documents, they examine official stamps and signatures. If copies are submitted, the solicitor may verify them with the issuing body or institution.

Step 2: Cover Sheet Certification

A professionally written cover sheet is created, listing all documents in the set. It includes details such as:

• Titles of included documents
• Whether they are originals or certified copies
• The name of the document holder or company

The solicitor signs, stamps, and dates this sheet.

Step 3: Legal Binding of the Document Set

To prevent tampering, the entire set is securely fastened. This may include:

• Hole punching each document
• Applying legal fasteners or solicitor’s tape
• Sealing the bundle to confirm it is one indivisible unit

This binding method is standard practice and ensures the set is recognised as a single certified entity.

Key Considerations Before Bundling

Before proceeding with a set of documents and one apostille, consider the following:

Acceptance by Foreign Authorities

Always confirm with the receiving institution or government whether they accept bundled documents. Some countries are very strict.

One Person or Company Per Set

Bundling only works when all documents belong to the same person or business. Mixed sets are not allowed.

Original vs Certified Copies

You must decide whether to use original documents or certified photocopies. Originals may be required for some legal procedures, while copies can be more convenient.

Physical Alteration of Documents

Bundling involves physically binding your documents. If you’re uncomfortable with hole punching or attaching legal seals, bundling may not be suitable.

What Are the Costs and Timeframes for a Bundled Apostille?

Using Ace Apostilles bundling service offers great value.

Contact us to receive a bespoke quote.

Final Thoughts: Is Bundling Right for You?

Using one apostille for a set of documents is a smart solution for many academic, employment, and corporate scenarios—but it’s not universally accepted. It’s crucial to check whether bundling meets the specific requirements of the receiving country or organisation.

At Ace Apostille, our team of legalisation experts can advise you on the best approach, saving you unnecessary costs, stress, and delays.

Ready to Bundle Your Documents for an Apostille?

If you’re looking for a faster, more cost-effective way to legalise your UK documents, bundling could be the answer. Our expert team will guide you through every step—from solicitor certification, notary public certification to apostille issuance.