Applying for an apostille in the UK? Even small errors can lead to delays or outright rejection by the Foreign, Commonwealth & Development Office (FCDO). Here’s how to avoid the most frequent pitfalls and ensure your documents are accepted first time.

What Causes Apostille Rejection?

Apostille rejection happens when the FCDO cannot confirm a document’s authenticity or if requirements are not met. Understanding these reasons helps prevent frustration and costly delays.

Common causes include:

• Submitting documents that are not eligible for apostille.
• Missing or incorrect certification from a UK solicitor or notary.
• Incomplete, damaged, or poor-quality documents.
• Errors in personal details, such as names or dates.
• Using outdated or unofficial forms.

Top Mistakes That Lead to Apostille Refusal

1. Uncertified Documents
Apostilles can only be issued for original or properly certified UK documents. Failing to get the right certification is the #1 reason for rejection.

2. Incorrect or Missing Details
Spelling errors, mismatched information, or incomplete applications will result in your apostille being refused.

3. Damaged or Illegible Documents
Torn, faded, or unclear documents are not accepted. Always submit clean, legible originals or certified copies.

4. Not Following Country Requirements
Some countries need additional steps, such as embassy legalisation. Always check the requirements for your destination.

5. Poor-Quality Copies
Photocopies or scans must be clear and certified as “true copies” by a UK solicitor or notary. Low-quality copies are routinely rejected.

Key Tips to Avoid Apostille Rejection

• Use a qualified UK solicitor or notary for all certifications.
• Double-check all personal information for accuracy.
• Submit only original documents or certified true copies.
• Ensure documents are clean and undamaged.
• Check if your destination country has extra legalisation steps.
• If in doubt, ask an expert before submitting your application.

Why Use Ace Apostille for Expert Help?

At Ace Apostille, we review your paperwork before submission—helping you avoid rejection and get your documents legalised as quickly as possible. Our team knows what the FCDO looks for and provides full support at every step.

• Free document checks
• Fast-track services available
• Reliable, UK-based support

Order your apostille online here or get expert advice from our team today.

Frequently Asked Questions

What documents are most commonly rejected for apostille?

Uncertified copies, damaged documents, and forms with errors are the most frequently rejected.

Can I resubmit a rejected apostille application?

Yes, but you must fix all errors and provide any missing information before resubmitting.

How can I make sure my application won’t be rejected?

Carefully follow FCDO requirements, use a qualified solicitor or notary, and double-check all details.