If you need to use UK documents overseas, you might hear about both apostille and notarisation. But what do these terms mean, and which one do you actually need? Here’s a clear guide to help you understand the differences and avoid common mistakes.

What Is Notarisation?

Notarisation is when a UK notary public or solicitor verifies the authenticity of a signature, copy, or document. The notary confirms your identity and witnesses you signing, or certifies that a copy is a “true copy” of the original. Notarisation is often the first step for legalising documents for use abroad.

Key points about notarisation:

• Confirms identity of the signer
• Certifies authenticity of a copy or original
• Usually needed before apostille for certain documents
• Required for legal, business, or official documents

What Is an Apostille?

An apostille is an official certificate attached by the Foreign, Commonwealth & Development Office (FCDO) to a UK document. It confirms the signature, seal, or stamp on the document is genuine, so it will be recognised in countries that are members of the Hague Apostille Convention.

Key points about apostille:

• Authenticates a UK document for international use
• Only valid for countries in the Hague Convention
• Usually added after notarisation (if required)
• Final step in the legalisation process for most countries

When Do You Need Notarisation vs Apostille?

• Notarisation only:
  For documents needed within the UK, or where a notary’s certificate is enough for the recipient.
• Apostille only:
  For official UK-issued documents (like birth, marriage, or death certificates) that don’t require a notary.
• Both:
  For documents that must be certified by a notary first, then legalised with an apostille before they are accepted abroad (such as power of attorney, company documents, academic certificates for some countries).

Common Pitfalls and Expert Tips

• Double-check what the destination country requires—some need both, others just one.
• Always use a reputable notary or solicitor for certification.
• Original documents are often needed for apostille; certified copies must be correctly notarised.
• For countries outside the Hague Convention, extra steps like consular legalisation may apply.

Why Use Ace Apostille for Your Documents?

Our expert team can advise whether you need notarisation, apostille, or both—and handle the entire process for you. We ensure your documents meet all UK and international requirements for fast, stress-free acceptance abroad.

Order your apostille or notarisation online now or contact us for tailored advice.

Frequently Asked Questions

Is notarisation always required before apostille?

No—many official UK documents can be apostilled directly. Some require notarisation first.

Can I apostille a document myself?

You can apply directly, but mistakes are common. Using a professional service speeds up the process and helps avoid costly errors.

Which countries need an apostille?

Countries in the Hague Apostille Convention accept apostilled UK documents; others may require additional embassy legalisation.

Need help with apostille or notarisation? Ask your question below or share your experience!